COVID-19 Health and Safety Policy for Events

Last Updated: October 1, 2021

The World Affairs Council of Philadelphia (“the Council”) is committed to the health and safety of its community (including members, supporters, students, teachers, school group chaperones, speakers, staff, partners, and the general public (“participant[s];” “you”). The Council is ensuring that any in-person events, programs, and activities (“event[s]”) follow all local and state guidelines and laws. We remain flexible and ready to adapt any and all in-person events to a virtual setting if needed.

  • The Council requires all participants who attend its in-person events to be fully vaccinated (meaning, having reached full immunity).
    • School groups registering for in-person events agree to provide the Council with a roster that verifies that all participants are fully vaccinated.
  • Consistent with City guidelines, all individuals at the Council’s events must wear a mask regardless of vaccination status, unless actively eating or drinking while seated at a table. Individuals are required to wear face coverings properly, which means in a manner that fully covers the mouth and nose, consistent with applicable guidance.
     
  • During in-person events, the Council…
    • strongly discourages handshakes.
    • encourages in-person event attendees to maintain a minimum of three feet of physical distance from anyone outside of their immediate household.
    • will not permit guests to remove signage from blocked seats nor move seats from their designated locations without explicit permission from a staff member.
  • By attending the Council’s event, each participant will be asked to certify their health status and any recent COVID-19 exposures via a “Health Status Survey” provided by the Council (sent 24 hours ahead of each event and available for participants to complete on-site). Participants who do not complete this survey, will not be admitted to the event, and will be asked to leave without reimbursement.
    • Any in-person event attendee under 18 years of age, will be required to provide the Council with a signed parent/guardian consent form. This consent form will act in lieu of the Health Status Survey.
  • The Council asks all participants to self-monitor for symptoms of COVID-19, and that any participant who is feeling unwell or experiencing a fever (regardless of vaccination status) should not attend the event.
     
  • Even if you are vaccinated, if you’ve had close contact with someone who has COVID-19 and are unable to obtain a negative COVID-19 test result 3-5 days after exposure and before the event, the Council requests that you do not attend the event.
     
  • If a participant is no longer able to join an in-person event due to illness or COVID-19 exposure, and the Council cannot accommodate his or her participation virtually, the Council will issue a refund.
     
  • The Council will maintain contact information (name, phone number, and email address) for all participants for the purpose of contact tracing. All individuals present at an event are obligated to comply for themselves and on behalf of any student groups with any contact tracing measures taken.
     
  • The Council’s third-party venue partners may have additional requirements for guests visiting their premises. Any additional requirements, beyond those presented within this policy, will be communicated to participants in advance of the event.
     
  • If a participant needs to request any type of accommodation, please do so 72 hours in advance.  The Council does not guarantee its ability to accommodate requests.
     
  • The Council reserves the right to alter, change, or update this policy as needed at any time.