Careers at the Council

Development Assistant

About this position:

The Development Assistant is responsible for tasks related to the maintenance and cultivation of the individual, sustaining, and corporate membership of the World Affairs Council of Philadelphia.  This position will develop and execute regular communications about membership benefits, upcoming events, and gift acknowledgment with existing corporate and individual sustaining members of the Council. This position will also be responsible for assisting with the ongoing development of new individual and corporate members, with tasks including research, outreach, and record-keeping. This full-time position reports to the Director of Development & Membership.

Responsibilities & Experience:

  • Provide administrative support to the Director of Development & Membership with the implementation of ongoing development initiatives
    • Produce reports pertaining to membership, revenue, appeals, board participation, and membership development prospects as needed for the Director of Development & Marketing and the President & CEO
    • Conduct research on individual and corporate development prospects for the Council
    • Produce materials for development meetings
  • Manage all communications with sustaining and corporate members
    • Create and send regular email communications to sustaining and corporate members about upcoming events, exclusive opportunities, and news items
    • Oversee individual sustaining membership billing; execute corporate billing
    • Oversee member, donor, and foundation contribution acknowledgment letters
  • Monitor yearly membership benefits and related materials (corporate membership, upper category membership, base membership, special membership models for universities and foundations, etc.)
  • Serve as liaison for the Council’s Young Friends of the Council membership (young professionals group)
  • Update the Membership and Corporate webpages using the Council’s content management system (CMS)
  • Edit/proofread all communications for the Membership department (e-blasts, appeals, newsletters, mailings)
  • Manage list exchanges and requests from partner organizations
  • Manage sustaining and corporate member benefits for each event and exclusive components
  • Assist with the management of front-of-house and exclusive components at all events
  • Take registrations and donations by phone, email, and mail
  • Ensure all documentation pertaining to corporate and upper category members is up to date
  • Plan and implement post-program outreach strategies
  • Manage social media platforms on behalf of the Council, including Facebook, Twitter, and Instagram
  • Develop and implement social media strategies
  • Oversee content posted to the Council’s social media accounts through Hootsuite
  • Liaise with other departments of the Council to ensure appropriate representation of the Council on all social media platforms
  • Ability to start immediately
  • Bachelor’s Degree
  • 2 to 4 years work experience
  • Experience with Customer Relationship Management (CRM) databases and/or a similar non-profit database and data entry (experience using Raiser’s Edge preferred)
  • Experience with marketing and development research coordination for a non-profit
  • Experience creating, implementing and executing non-profit development appeals
  • Proficiency in creating and editing web and print marketing materials using Adobe Creative Suite programs (Photoshop, Dreamweaver, InDesign)
  • Experience with content management system software (CMS)
  • Strong customer service skills, interpersonal communication, and phone etiquette
  • Excellent verbal, written, and proofreading skills
  • Self-motivated, directed, and willing to learn additional skills when necessary
  • Ability to manage multiple projects at once, with superior attention to detail
  • Ability to work and thrive in a strongly collaborative, fast-paced environment
  • Cultural/international interest preferred

Important Information:

$33,000 firm offer, with comprehensive benefits package

This is a full-time position beginning in April 2019. Office hours are 9:00 a.m. to 5:00 p.m., Monday through Friday. Some early morning and evening hours are required based around the organization's events schedule.

Qualified applicants should send a resume, cover letter (highlighting how your qualifications meet our needs), and writing sample (2 pages maximum) to careers@wacphila.org.

While we sincerely appreciate all applications, only those candidates selected for an interview will be contacted.

 

Internship Openings

The ideal candidate should be reliable, self-motivated, possess strong computer skills, the ability to work independently as well as in a team, a good command of English, and strong writing and researching skills. We seek a commitment of approximately 8-10 hours per week (1 full day or two half-days preferred). Interns are encouraged to attend the Council's speaker events when possible (or required depending on department). College credit can be arranged. Reasonable travel expenses are covered.

To Apply:

• In the Subject, please specify the internship(s) of interest.
• Please send a cover letter, resumé, and brief writing sample (2 pages max) to careers@wacphila.org. You will not be considered unless you include all three.
• You will only be contacted if you are chosen for an interview. Because of the volume of applications the Council receives, we cannot respond to every applicant.
• Internships are unpaid and are open to college undergraduates and recent graduates with a strong interest in international affairs. The Council does not accept high school students for internships. No exceptions.
• Greater consideration will be given to students applying for an internship tied to college credit. 
• No phone calls or walk-ins, please.

Internships are typically a full semester:
• Fall: August-December (apply by mid-August)
• Spring: January-May (apply by early December)
• Summer: May-August (apply by mid-April)

Available Internships

Intern will work with Travel staff to assist with a wide range of tasks related to the planning and implementation of tours. Tasks include researching and photocopying substantive articles for pre-trip reading information; assisting with tour promotion; data entry; and acting as support for various administrative duties. In addition to skills applicable to all departments, Travel prefers someone who is familiar with foreign affairs journals and think tank biases. Travel seeks an intern who is available two half-days or one full day per week

This position will work with Membership staff on a range of integral administrative tasks related to donor relations, member retention and acquisition, corporate sponsors, and the Council’s Board of Directors. Learning to use Raiser’s Edge, the Council’s donor management and event planning software, will be a key part of the internship. Tasks include (but are not limited to) the following: assisting in and executing both weekly and monthly mailings for gift acknowledgements; developing new marketing and branding initiatives; coordinating Board of Directors activities; assisting with Council speaker and education program preparations; writing social media content; and supporting the Council’s mission as needed.

 

The preferred candidate will have excellent written and verbal communication skills, web research experience, and strong organizational skills. Working knowledge of website design, Photoshop, and Hootsuite preferred

Interns (2-3 per semester) will work closely with the Council's Education team to assist with a wide range of tasks related to the planning and implementation of student programs for middle and high school students, such as the Council's International Student Summit, Global Economic Forum, Summer Global Leadership Seminar, and Student Diplomat Program / Jr. Model United Nations. Tasks include researching topic information, compiling resources, identifying appropriate expert speakers, helping to conceptualize and produce student enrichment programs, attending programs and assisting with event responsibilities, as well as providing administrative support, as needed. The preferred candidates will have a strong interest in current events and international relations, excellent written and verbal communication skills, a solid understanding of the MS Office Suite, and research experience. Special consideration will be given to applicants with prior experience in Model United Nations or other simulation programs.

Intern will work with the Programs staff to assist with the Council’s public speaker events.

Intern will work with the Programs staff to assist with the planning and implementation of speaker events. Tasks will include (but not limited to) researching and gathering speaker and topic information for potential and planned events; drafting program descriptions;  conducting audience development research; researching potential new organizations, groups, or university/college programs and departments for upcoming event audiences; and providing administrative support, as needed. The Programs Intern is expected to attend all speaker programs (unless discussed with supervisor in advance) to help with event management responsibilities, which will require occasional evening hours.

 

This position will require excellent written and verbal communication skills, strong research skills, a strong professional etiquette when interacting with both Council staff and public program attendees, and a strong proficiency in Microsoft Office programs. Working knowledge of Adobe Creative Suite programs (i.e. Photoshop, InDesign, etc.) is preferred but not required. 


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